Bids sought for Maple Leaf center construction


Maple Leaf Performing Arts Center

NOTICE IS HEREBY GIVEN that the BROWN COUNTY COMMISSIONERS, together with the BROWN COUNTY MAPLE LEAF MANAGEMENT GROUP, INC., Nashville, Indiana, hereinafter referred to as the Owner, will receive sealed proposals for the construction of the Maple Leaf Performing Arts Center, 200 Maple Leaf Blvd., Nashville, Brown County, Indiana.


201 Locust Lane PO Box 151, Nashville, Indiana  47448


200 Maple Leaf Blvd., Nashville, IN 47448


P.O. BOX 37, NASHVILLE, IN 47448


Sealed proposals addressed to the BROWN COUNTY COMMISSIONERS AND THE BROWN COUNTY MAPLE LEAF MANAGEMENT GROUP, INC., or delivered in person will be considered by the Owner at a public meeting called to receive and open such proposals, provided that the same shall have been received not later than 4:00 PM on April 18, 2018 at the BROWN COUNTY  AUDITOR’S OFFICE 201 Locust Lane PO Box  37, Nashville, IN 47448.  Proposals received after such hour may be returned unopened.  Bids will be opened at 5:00PM on April 18, 2018 at a special meeting of  the Brown County Commissioners, in the Salmon Room, to be conducted immediately prior to their regularly scheduled board meeting at the County Office Building located at 201 Locust Lane, Nashville, IN 47448

A pre-bid meeting has been scheduled for Wednesday, MARCH 28TH, 2018 at 10:00 AM.  Those wishing to attend may assemble at the   BROWN COUNTY COMMUNITY YMCA , 105 Willow Street  Nashville, IN 47448.  Each bidder may then visit the site on their own.  The location of the PRE-BID Conference is adjacent to the actual construction site.

If non-English speaking representatives or persons with disabilities need to have arrangements made please contact the BROWN COUNTY, INC. at (812) 988-4901 within 3 calendar days prior to the Pre-Bid Conference or Bid Opening to have the necessary arrangements made.

PDF versions of the Construction Documents are available free, at mailto: [email protected]

Hard copies of the plans and the contract documents and specifications may be obtained from the BROWN COUNTY MAPLE LEAF BUILDING COMMISSION 201 Locust Lane PO Box 151, Nashville, IN 47448 or Miller Architects, 104 S. Jefferson Street, Nashville, IN 47448.  A fee of $100/set will be charged in the form of a check or money order made payable to the BROWN COUNTY MAPLE LEAF MANAGEMENT GROUP, INC..  Please call Miller Architects at (812) 988-7461 to request sets.  Partial sets of plans and/or contract documents are not available.  Copies of any and all addenda which may be issued for this project shall be included with the purchased documents and shall be forwarded to all plan and specification holders.  No refunds will be issued for plans and specifications returned.

Bids shall be submitted on State Board of Accounts Form 96 and must include a signed and notarized non-collusion affidavit and a bid bond or certified check in the amount of 5% of the bid amount.

The work to be performed and the proposal to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, tools, equipment, (no sales tax on this project), as indicated in the plans and bid documents.

Each proposal must be enclosed in a sealed envelope bearing the title of the project and the name and address of the Bidder.  All proposals must be submitted on the proposal form as identified in the contract documents and specifications.  Each proposal shall be accompanied by a certified check or acceptable Bid Bondmade payable to the Owner, in a sum of not less than five percent (5%) of the bidder’s total amount of its highest aggregated proposal, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.

Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time he executes his contract.  The bonds shall be in the amount of one hundred percent (100%) of the contract price and must be in full force and effect throughout the term of the construction contract plus a period of twelve (12) months from the date of substantial completion of the project.

The Owner reserves the right to reject any or all bids, or accept any or all bids, as may seem desirable, and to waive any and all irregularities in the bid which may be waived.  Any proposal may be withdrawn prior to the above scheduled time for the opening of proposals or authorized postponement thereof.  Any proposals received after the time and date specified shall not be considered.  No proposal may be withdrawn after the scheduled closing time for receipt of bids for at least sixty (60) days.

A conditional or qualified bid will not be accepted.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.

Proposals shall be properly and completely executed on proposal forms included in the specifications.  Proposals shall include all information requested by Indiana Form 96 (Revised 2013) included with the specifications.  Under Section III of Form 96, the Bidder shall submit a financial statement.  A copy of the financial statement showing current assets & liabilities to be submitted with the bid is included in the Bid Proposal Documents section of these specifications.  The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request.  The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified and responsible to carry out the obligations of the agreement and to complete the work contemplated therein.

Each Bidder is responsible for inspecting the project site and for reading and being thoroughly familiar with the contract documents.  The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation in respect to its bid.

32030236 3/28, 4/4, 2018 hspaxlp 18-67